To the Owner/Superintendent/ Master
Your vessel will be undergoing inspection by a P & I condition surveyor to facilitate the provision of P & I cover by Maritime Mutual Insurance Association (NZ) Ltd.
The inspection will be accomplished by using a comprehensive check list. The surveyor will need to be accompanied by a Senior Officer throughout the course of the inspection to ensure both his safety and access to all parts of the vessel. The checklist headings, which indicate the scope of the survey, are as follows:
1. Vessel Particulars
2. Ship’s Certificates, Documents and Surveys
3. Shipboard Records, Safety and Maintenance Systems/ Procedures
4. Publications and Manuals
5. Manning and Crew Competency
6. Navigation and Communication Equipment & Publications
7. Fire-Fighting and Life-Saving Equipment
8. Hull & General (All Vessels)
9. Ballast Tanks Including Fore Peak and Aft Peak (All Vessels)
10. Cargo Worthiness – Dry Cargo Vessels
11. Cargo Worthiness – Refrigerated Cargo Vessels
12. Cargo Worthiness – Container Vessels
13. Cargo Worthiness – Tankers and Gas Carriers
14. Engine Room and Machinery
15. Oil Pollution Prevention
16. Accommodation and Galley Area
17. Management and/ or ISM
In order to minimise disruption to your schedule and ensure that the P & I surveyor can
complete a full survey, it is essential that the following guidelines be adhered to:
1. Time, place of inspection of cargo spaces
a) It is essential that the survey be arranged at a time when the cargo holds and/ or
cargo tanks are free of cargo and fit for entry.
b) Adequate time must be made available with 5 – 6 hours required for smaller
vessels (up to 2,500 GRT) and up to 10 hours for large bulk carriers and tankers.
c) Daylight inspections are always preferable so as to facilitate good photography
and proper inspection.
d) Attendance while the vessel is secured alongside or in dry-docks is always
preferable to attending at anchor so as to reduce travelling time and launch costs.
2. Preparation of access and testing arrangements to ensure cargo worthiness
a) At least one half (50%) of all ballast water tanks, including D.B.’s, side tanks, top
side tanks, fore peak and aft peak must be open, well ventilated and ready for
b) All D.B. and side ballast tanks in way of the cargo holds must be ready and
available for hydrostatic pressure testing.
c) All cargo hold bilge suctions must be clean and ready for testing.
d) All hatch covers (including steel pontoon and tarpaulin covers) are to be secured
and ready for hose or ultrasonic testing.
3. Standard Equipment Tests
The following equipment will be tested/ inspected during the survey:
a) Bridge equipment including radars and radios etc.
b) General alarm, fire bells and fire detection system.
e) Launching and retrieval equipment for survival craft.
f) Liferaft hydrostatic releases and weak link securing arrangements.
g) Emergency fire pump, general fire main and associated fire fighting equipment.
h) Emergency batteries/ generators.
i) Quick closing fuel valves.
j) Ventilation flaps and remote stops.
k) Oily water separator 15 PPM indicator.
l) Steering gear, including emergency system and communications system.
m) Engine room bilge alarm (if fitted).
4. Document and record book inspection
Please ensure that the following documentation and records are up-to-date/ valid and
on board the vessel, readily available for surveyor’s inspection:
a) Ship’s trading certificates issued by flag state authority.
b) ISM Manuals and records. (If applicable).
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